Admin Assistant

About Company

JuliaHub's mission is to develop products that bring Julia's superpowers to its customers. Our mission is to bring the power of Julia to the world of scientific and technical computing. To equip the brightest minds working on the world’s most challenging problems with massive computational power, unparalleled speed and efficiency in a seamless and secure environment. JuliaHub's flagship product is JuliaHub, a secure, cloud based, software-as-a-service platform for developing Julia programs, deploying them, and scaling to thousands of nodes.

JuliaHub, formerly Julia Computing, was founded in 2015 by the four co-creators of Julia (Dr. Viral Shah, Prof. Alan Edelman, Dr. Jeff Bezanson and Stefan Karpinski) together with Deepak Vinchhi and Keno Fischer. Julia is the fastest and easiest high productivity language for scientific computing. Julia is used by over 10,000 companies and over 1,500 universities. Julia’s creators won the prestigious James H. Wilkinson Prize for Numerical Software and the Sidney Fernbach Award. JuliaHub is backed by institutional investors like HighSage Ventures, Menlo Ventures, Dorilton Capital, General Catalyst, In-Q-Tel.

About the Role

JuliaHub is looking for a skilled Admin Assistant who can help the CEO, COO, CIO, and other senior managers with administrative and secretarial tasks. This is a remote position based in India and we are looking for a highly organized, detail oriented, self-motivated individual for this role.

Education

Bachelor’s degree or equivalent experience

Experience

Should have 5+ years of experience as an Admin Assistant

What You Will Do

• Manage schedules and calendars for our executives including organizing meetings and making appointments
• Make travel arrangements and logistics for the executive team including bookings of hotels, other accommodation, flights, local transport, etc. Assisting with any travel-related issues that may arise
• Organize domestic and international travel (flights, lodging, transportation) and team off-sites, as needed
• Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms 
• Filing of expense receipts, reimbursements and organizing various details

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Detail-oriented and able to multitask
• Strong background and understanding of travel booking portals, options and how to research hotels, locations, transportations options (train, flights, etc.) across the world
• Drive to research and exhaust all options, creatively solving problems and making things happen
• Should be able to efficiently and effectively assess, prioritize, plan and execute appropriate courses of action
• Experience managing complex calendars, optimizing whenever possible, and expecting and handling last-minute changes with confidence